⏱

Set up Clocker

Connect this app to Zoho Books. It only has to be done once.

Setup key
Zoho client
Connect
Organisation
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First user

Setup key

The value you set with wrangler secret put SETUP_SECRET.

Key

Connect to Zoho Books

You will be sent to Zoho to approve access, then returned here. Make sure this exact redirect URI is registered on your Zoho client:

— Data centre

⏱ Clocker

Site time, straight into Zoho Books.

Your crew clocks in on their phones — on a roof, in a basement, with no signal — and the hours land in your own Zoho Books as time entries you can bill from. No second system to reconcile, no spreadsheets on a Friday.

30 days free. No credit card required.

Your data stays in your own Zoho organisation.

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Works with no signal

Everything is stored on the phone first and sent when there is a connection. A basement does not cost anybody their afternoon.

📍

Knows where they are

The project is guessed from where the phone is standing, and learns from where each person has actually worked before. Clocking in is one tap.

🖥

One screen for the whole crew

Put a tablet or an old PC on the wall. Everybody types their own PIN — no names on the screen — and it locks itself again seconds later.

€

Bills that write themselves

Turn unbilled time into vendor bills in Zoho Books: one bill per person, one line per entry, the project named on every line.

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Everyone sees their own

Staff see the projects they are assigned to. Managers see every hour on theirs. Admins see the lot.

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Your Zoho, your data

Clocker connects to your own Zoho Books organisation and writes into modules it creates there. Nothing lives anywhere else.

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Freelancers too — without buying them Zoho seats

The people clocking in do not have to be your employees, and they never need a Zoho Books login. Subcontractors, agency crew, a mate helping out for a fortnight: give them a Clocker account and their hours arrive as vendor bills you can pay. However many you add, your Zoho subscription does not move — they are records in your own Books, not Zoho seats.

A day on site, screen by screen

A running timer, showing the job, its street address and the hours so far.

The job picker, each job listed with its street address, and a suggestion based on where the phone is.

Adding time by hand, warning that it overlaps an entry already on that day.

The time list, with billed and unbilled totals above it.

Recorded expenses, each marked as still to pay back or already paid back.

Bills raised for the work, with billed, paid and outstanding totals.

Unbilled time listed per person, ready to turn into vendor bills.

One tap to start

Pick the job, press start, put the phone away. The timer survives a reload, a force-quit and a flat battery — reopen it and the hours are still counting.

It already knows where you are

The job you are standing at is usually the first one offered, ranked by how close it is. Every one carries its street address, because "Harbour View Lettings" means nothing at seven in the morning.

Forgot to clock in on Tuesday

Write it up afterwards, with the weekday on the date so you are correcting the right one. It tells you if you already have hours that day, and if these run through them — and still lets you save, because sometimes that is the honest record.

What you have done, and what is still owed

Your week by day, over any period you choose, with billed and unbilled kept apart. An entry stays yours to fix until it lands on a bill, and then it locks.

Receipts, where they are handed over

Photograph the docket at the counter. It goes into Zoho Books with the supplier, the job and the VAT — and if it came out of your own pocket, it comes back on your next bill.

What you are owed, and what has been paid

Every bill raised against your work, with the payments received against it. No asking the office where an invoice got to.

And in the office: hours into bills

Unbilled time per person, ready to become vendor bills in Zoho Books in one press — booked to the account you chose, and stamped so the same hour can never be billed twice.

Up and running in an afternoon

Create your company. Pick a name; the sign-in link is made from it.
Connect Zoho Books. One round trip through Zoho — Clocker builds the modules it needs.
Add your crew. Each gets a link and a password to change on first use.

30 days free. No credit card required.

The office stops retyping WhatsApp

Today a message comes in — "Meadow Lane, 8 till half four" — and somebody works out which project that is and types it into Books. On a crew of six that is about 126 messages a month: call it three minutes each, and it is six and a bit hours of somebody's week, or €94.50 at €15 an hour. Clocker for the same six is €48.

€8 per person, per month

Billed annually, minimum three people — from €288 a year. Everything included, no tiers.

One price, everything in it.

No tiers to compare, no feature held back to sell you an upgrade. What a company of four gets is what a company of forty gets.

€8 per person
per month

Billed annually.

Minimum three people — so the smallest is €24 a month, €288 a year.

30 days free. No credit card required.

Nothing is charged during the trial. Your time entries live in your own Zoho Books, and stay there whatever you decide at the end of it.

What is included

Every feature. Offline clocking, the location guess, project tasks, the kiosk, vendor bills — all of it, at every size.
Unlimited projects. Clocker reads whatever is in your Books; there is no cap of ours on top.
The shared kiosk. A wall tablet costs nothing extra — it is the same people, clocking in a different way.
Your own Zoho organisation. Nothing is stored anywhere else, and no Clocker user needs a Zoho seat.

Counting people

A person is an active Clocker account. Somebody who can sign in and put hours on a job.
Below three still counts as three. A company of one pays for three, the same as a company of three.
A year at a time. The term is annual, so the figure above is a monthly way of saying €96 per person per year.

What the old way costs

Before Clocker, a day's work reaches Books as a message. Somebody sends "Meadow Lane, 8 till half four" at the end of the day, and somebody else turns it into a line you can bill from. That second person is on a wage, and it is the same four steps every time:

Find it. The message is in a thread with the lunch order and a photo of a broken tap.
Work out the project. "Meadow Lane" is a street to him and a project code to Books. Somebody has to hold both.
Type the row. Date, start, finish, person, project, task — once per person per day.
Chase what is missing. The vague ones, and the ones that never came at all. The part nobody budgets for.

Clocker takes out the retyping, not the work. He picks the project on his phone — already guessed from where he is standing — and the row is in Books when the signal comes back. Put your own numbers in:

People clocking

Minutes per message

Office rate, per hour

Reckoned on one message per person per working day — 126 messages a month, over 21 working days. Two sites in a day means two messages.

Retyping them
6h 18m €94.50

Clocker
6 people at €8 €48.00

You keep
€558 a year €46.50

At this size the office would have to turn a message into a billed line in under 1 min 31 s to beat that.

These are your numbers, not ours — we do not know how long it takes your office, so the figure above is only as good as what you typed. The one number we can state is the €8.

Try it on a real week

Connect your Books, put your crew on it, and see what comes back. The thirty days are free and charge nothing — the annual term only begins if you decide to keep it.

30 days free. No credit card required.

Everything Clocker does.

A time clock built for people who work away from a desk, and for the office that has to bill what they did. It lives inside your own Zoho Books — no second ledger, no export step.

Your crew, your subcontractors, and anyone else

The people clocking in do not have to be on your payroll, and none of them needs a Zoho Books login. That matters, because Zoho charges per user and a crew of fifteen would cost more in seats than the work is worth tracking.

No Zoho seats, whoever clocks in

Clocker keeps its own accounts in a module it creates in your organisation. Add ten people or a hundred: your Zoho subscription does not change. Clocker's own price is €8 per person per month — see .

Freelancers get paid, not payrolled

Link a freelancer to their vendor record in Books. Their hours become a vendor bill — one bill, one line per entry, the project named on each — ready to pay the way you pay every other supplier.

On site

It works with no signal

Everything is written to the phone first and sent when there is a connection. A basement, a lift shaft, a site with no coverage — none of it costs anybody their afternoon, and nothing has to be remembered and typed in later.

It knows where they are

The project is guessed from where the phone is standing, and it learns: after a few clock-ins it knows the site better than the billing address does. Every project shows its street, because the office's name for a job means nothing to the person standing outside it.

Switch site without losing minutes

Moving from one job to the next is one tap. The old timer stops and the new one starts on the same instant, so a day of driving between sites still adds up exactly.

The project picker showing three projects, each with its street address.

Kiosk mode

Put a tablet on the wall, or an old Windows PC in the corner of the workshop. It is the same Clocker at your-company/kiosk — nothing to install.

A PIN, and nothing else

No list of names to tap first: somebody types their PIN and it knows who they are. Quicker, and quieter — a screen on a wall no longer publishes your roster to everyone walking past.

It forgets them in seconds

A countdown runs the whole time somebody is signed in and resets whenever they touch the screen. Ten seconds after they walk away, the tablet is locked again and holds nothing about them.

A PIN can clock, and only clock

Clocking in, out and switching project — that is all it opens. Reading somebody's hours or changing their password needs their password, on their own device.

Start on the wall, finish on your phone

Clock in on the way past and the timer is already running when you open the app in the van. Same record, either end.

The kiosk keypad on a wall tablet, with three digits entered.

Getting paid for it

Bills that write themselves

See what is unbilled, per person, then turn it into vendor bills in Zoho Books in one go. Every time entry becomes a line with its project named, so the bill explains itself to whoever approves it.

Delete a bill and the time comes back

Bills get redone. When one is deleted in Books, the hours on it go back to unbilled and are picked up by the next run — rather than vanishing into a bill that no longer exists.

Everyone sees their own

Staff see the projects they are assigned to and their own hours. Managers see every hour on the projects they run. Admins see the lot.

Unbilled time listed per person, ready to generate bills from.

Money going out

Receipts, caught at the counter

A docket photographed where it is handed over is a docket that gets recorded. The supplier, what was bought, the job it was for and the VAT off your own Books settings — then the photo goes onto the expense in Zoho Books.

The merchant does not have to be in Books yet

Add the supplier from the same screen, with their address, VAT number, phone and email. Sending somebody to find an admin first is how receipts stop being recorded.

Paid it themselves? It comes back on their bill

Say whose money it was. A company card is the end of it; somebody's own pocket is booked so the company owes them, and the next vendor bill pays it back — counted once, not twice.

Who sees which receipts follows the job

Staff see what they submitted, a project's manager sees everything booked to that project, and admins see all of it.

Recorded expenses, each marked as still to pay back or already paid back.

The details that get in the way otherwise

Corrections

Times can be fixed afterwards — a forgotten clock-in rewound, a stop time corrected, an entry deleted. Anything already on a bill is locked.

Installs like an app

Add it to the home screen and it opens like any other app. It is a web page, so there is nothing to update and no store to wait for.

Your branding

Your company's name and logo, taken from Zoho Books, on the screen your crew signs in to.

Your own sign-in link

Every company gets its own address. Send it once; the app remembers which company the phone belongs to.

Nothing is lost

Unsent time is kept on the device and shown as such. A cloud on the Time tab says whether everything has reached Books.

Passwords stay on the phone

Passwords and PINs are stretched on the device; only a derived proof is ever sent. Your Zoho credentials never leave your Zoho account.

Dark, light, or whatever the phone says

It follows the device by default, and keeps following it when the phone turns dark at sunset. A stated choice outranks that and is remembered.

Updates are offered, not imposed

A new version installs quietly and waits. A bar says it is ready with a button to take it — never mid-way through stopping a timer.

Up and running in an afternoon

Create your company. Pick a name; the sign-in link is made from it.
Connect Zoho Books. One round trip through Zoho — Clocker builds the modules it needs.
Add your crew. Each gets a link and a password to change on first use.

30 days free. No credit card required.

Your data stays in your own Zoho organisation.

Your settings